Administrator Fixed Assets

Description

We are committed to creating a vibrant working environment where all employees are passionate and excited about their contribution. Our on-going aim is to be recognised as a leading FMCG employer and to create a working environment where people feel free to share ideas and goals.

A career opportunity has arisen in the Finance Department – Premier Corporate – Waterfall. As the Fixed Assets Administrator, you will support the initiation of projects and ensure the processing of all expenses relating to CAPEX, as well as ensuring accurate fixed assets reporting through effective collaboration and in adherence to Premier financial policy and standard operating procedures.

• Diploma in Finance/ Accounting.
• NQF level 5 qualification with bookkeeping and/or accounting as a subject.

• 3-5 years of experience in Financial reporting and Capex Management.
• 2-3 years of Accounts Payable in high volume environment, preferably in a fast-paced environment.
• 2-3 years of Budgeting and Cash Flow Management experience.

Key Responsibilities:

• Ensuring timely and precise payments of CAPEX vendors by processing supplier invoices and reconciliations for payment accurately.
• Paying attention to unique project ID numbers to ensure that costs are reflected against the correct projects and allocated correctly in the General Ledger.
• Provide critical insights for effective financial planning through cash Flow Forecasting and Analysis by:
  • Updating cash flow forecast schedules for upcoming CAPEX vendor payments on a weekly basis.
• To monitor all capex projects in terms of the financial documentation requirements and expense management relating to the project life cycle by:
  • Reviewing documents submitted by technical teams for compliance with Premier policy, issuing unique ID number for each project and capturing new projects on the ERP system, attaching supporting documents.
• Making use of available reports to monitor expenditure on projects to ensure that they do not exceed approved limits.
• Liaising with the responsible stakeholders where limits are approaching or have been exceeded.
• Maintain the validity, accuracy and completeness of all balances relating to CAPEX by updating CAPEX reports within the prescribed timelines and submitting completed projects for capitalisation in the fixed assets register immediately upon completion.